Frequently asked questions...

What does bar hire include?
Packages are based on a BYO service & travel within the Auckland and Kaipara area.
Assistance to quantify and create the perfect drink menu.
Two friendly experienced bar staff.
Ice for service, straws and napkins.
Bar styling.  
Set up/pack down.
We happily clear tables of empty glasses and bottles.

Please contact us for alternative options and custom requirements. 

Please note that pricing excludes GST.
Over and above 130 guests, a third person will be required at an additional charge.
$150 per hour over and above the agreed hire time applies.
Glassware is optional at an additional charge. Prices are subject to change without notice.

Do you supply alcohol?

No, we do not supply alcohol. All alcohol and beverages are to be provided by the event organiser, venue or catering company. We operate as a BYO caravan bar, which means you will save a fortune by avoiding the heavy cost of mark-up’s on drinks!

Do you need access to power or water?
We do not require water to operate. We use power to run lights and fridges, so power is preferable but not required. We can run off grid using ice in chilly bins. We have a very quiet generator available at an additional cost if needed.

Are glasses included?
We have found that most venues or event organisers are happy to organise their own glassware. However, we can offer glassware as an add-on or a complementary pick-up service for any hired glassware. We can work with you to figure out what glassware is required depending on what we will be serving and how many guests will be attending.

Do you travel?
We are based between Auckland and Mangawhai but we love road trips and will happily travel. Additional travel expenses will apply for any bookings beyond the Auckland - Kaipara region. Please contact us to discuss your location and the cost.

How much alcohol do we need for our event?
Figuring out how much alcohol you will need is probably one of the toughest parts of your event planning but don’t worry - we are here to help. We will provide you with a guide and assist you in calculating the amount of alcohol you need.

What if I need more staff?
Not a problem. We can easily arrange more staff if having a large event.

Can I hire the caravan bar without staff?
Yes, we offer a dry hire fee if you have an event that does not require staff.

What do I need to organise prior to the caravan arrival?
A flat, clear, accessible site to the dimensions of our caravan and trailer (listed below). Access to power (if required, we will add the cost of a generator). Access to the pre-chilled beverages on the menu.

What are the caravan dimensions?
Length: 5m including drawbar
Width: 1.9m
Height: 2.5m

How can I book?
Just follow these steps to secure the caravan for your event:
Visit our contact page and get in touch with us via email, phone or through our online form. Tell us about your event. Mention your venue, date, number of guests and the package and add-ons you are interested in.
We will send you a complimentary quote as well as our Terms and Conditions.
Once details have been agreed and if you want to confirm your booking, we will forward you an invoice. Please note that a 50% deposit is required to secure your booking date. Once your date is locked in, we will provide you with all the information you need to organise your drinks and will work with you to ensure that your bar experience is personalised. The remaining balance is due two weeks prior to your event.

Do you have cancellation fees?
We unfortunately do. Once the booking is confirmed, the date is yours and we decline any other enquiry, no matter how many we receive. Please note that booking deposits are non-refundable.
If a cancellation is made within 30 days of the booked event, you will be liable for a further 25% of the booking fee, and if a cancellation is made within 14 days of the booked event, you will be liable for the full booking fee.

Where can I find your Terms & Conditions?
We will send you our T&C along with any quote.

Ready to book The Sway?